Services by Wellness Billing

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 Our Revenue Cycle Management service handles every step of the billing process—from verifying benefits and coding claims to posting payments and resolving denials. We ensure your clinic gets paid accurately and on time, improving cash flow, reducing administrative workload, and supporting a healthier financial foundation for your practic

 Our Revenue Cycle Management service handles every step of the billing process—from verifying benefits and coding claims to posting payments and resolving denials. We ensure your clinic gets paid accurately and on time, improving cash flow, reducing administrative workload, and supporting a healthier financial foundation for your practice.

Listing a few of these services:

• Patient eligibility: Insurance coverage, before a patient arrives for procedures.
• Registration: Establish a patient account and meet various regulatory, financial and clinical requirements.
• Charge capture: Rendering medical services into billable charges.
• Coding: Properly coding diagnoses and procedures.
• Claim submission: Submitting claims of billable fees to insurance companies.
• Patient collections: Determining patient balances and collecting payments.
• Remittance processing: Applying or rejecting payments through remittance processing.
• Utilization review: Examining the necessity of medical services.
• Reports: Providing necessary reports of claims submitted, payments received, outstanding debits, and write-offs.
• Audit: Preform a soft audit of chart notes to billing with every encounter.

  Over time, even the best clinics can fall behind on billing, documentation, and claim management. Our EHR cleanup service is designed to restore accuracy, organization, and financial clarity to your system. We identify gaps, correct errors, and bring your billing workflow back to a healthy, efficient state so your practice can move forw

  Over time, even the best clinics can fall behind on billing, documentation, and claim management. Our EHR cleanup service is designed to restore accuracy, organization, and financial clarity to your system. We identify gaps, correct errors, and bring your billing workflow back to a healthy, efficient state so your practice can move forward with confidence. 

Listing a few of these services:

• We work to cleanup your EHR system by...
• Collecting outstanding balances.
• Entering insurance payments.
• Submitting corrected claims.
• Following up with insruance for payments.

  We help you build a strong, efficient foundation inside your EHR so your clinic can operate smoothly and scale with confidence. From documentation and patient intake to payments and growth systems, we customize your setup to match your workflow and support long-term success. Our team specializes in optimizing CharmHealth EHR for maximum

  We help you build a strong, efficient foundation inside your EHR so your clinic can operate smoothly and scale with confidence. From documentation and patient intake to payments and growth systems, we customize your setup to match your workflow and support long-term success. Our team specializes in optimizing CharmHealth EHR for maximum clarity, compliance, and ease of use. 

Listing a few of these services:

• Chart Notes: Setup templates for intake and treatment notes.
• Patient Forms: Setup new patient forms to help protect the provider and the clinic.
• Electronic Remittance Advice: Setup EHR to receive ERA.
• Online Payment: Setup online payment through the EHR system.
• Grow your Clinic: Setup the system that will allow for never ending growth.
• Working with CharmHealth EHR

 Wellness Billing offers comprehensive credentialing and contracting services for a wide range of healthcare professionals, including Physical Therapy (PT), Occupational Therapy (OT), Speech Therapy (SP), Medical Doctors (MD), Optometry and Vision Care (OD), Dental, Naturopathic (ND), Chiropractic (DC), Acupuncture (LAc), and Massage Ther

 Wellness Billing offers comprehensive credentialing and contracting services for a wide range of healthcare professionals, including Physical Therapy (PT), Occupational Therapy (OT), Speech Therapy (SP), Medical Doctors (MD), Optometry and Vision Care (OD), Dental, Naturopathic (ND), Chiropractic (DC), Acupuncture (LAc), and Massage Therapy (MT).

We manage every step of the process—from applications and payer enrollment to ongoing updates—ensuring your practice is properly credentialed, in-network, and positioned for long-term financial success. Our expertise streamlines the administrative workload so you can focus on delivering exceptional patient care while we handle the complexities of insurance participation.

Whether you prefer to have your own team trained or you’d like to rely on ours, we offer flexible front office solutions designed to help your clinic run smoothly. Our trained staff provides professional, friendly support that ensures every patient feels cared for from the moment they contact your practice. We handle key administrative ta

Whether you prefer to have your own team trained or you’d like to rely on ours, we offer flexible front office solutions designed to help your clinic run smoothly. Our trained staff provides professional, friendly support that ensures every patient feels cared for from the moment they contact your practice. We handle key administrative tasks that keep your schedule full, your records accurate, and your payments collected on time.  

Listing a few of these services:

• We can train your staff or you can use ours.
• Answer phone: Answer phones with professionalize and warmth.
• Patient eligibility: Insurance coverage, before a patient arrives for procedures.
• Registration: Establish a patient account and meet various regulatory, financial and clinical requirements.
• Patient Documents: Follow up with patients for any missing documents prior to appointment.
• Patient collections: Determining patient balances and collecting payments such as copay, coinsurance and deductible.

 Wellness Billing offers a fully comprehensive, all-in-one solution designed to support every stage of your clinic’s growth. We prioritize the services that matter most—starting with credentialing and contracting—then build a strong operational foundation through expert EHR setup, thorough EHR cleanup, complete revenue cycle management, a

 Wellness Billing offers a fully comprehensive, all-in-one solution designed to support every stage of your clinic’s growth. We prioritize the services that matter most—starting with credentialing and contracting—then build a strong operational foundation through expert EHR setup, thorough EHR cleanup, complete revenue cycle management, and seamless virtual front-office support. With our all-inclusive approach, your clinic gets everything it needs to run smoothly, get paid on time, and continue to grow.

Our all-inclusive services include, but not limited to:

1. Credentialing & Contracting – Secure payer enrollment, negotiate contracts, and ensure your clinic is properly credentialed from the start.
    
2. EHR Setup & Optimization – Configure your EHR for efficient workflows, accurate documentation, online payments, ERAs, and long-term scalability.
    
3. EHR Cleanup & System Recovery – Clear backlogs, enter missing payments, resolve outstanding balances, correct claims, and restore billing accuracy.
    
4. Revenue Cycle Management (RCM) – End-to-end billing support, including claim submission, posting, corrections, denials, and collections.
    
5. Virtual Front Office Support – Patient intake, scheduling, benefit checks, communication, and administrative support—all handled virtually.

Whether you want to strengthen your existing front desk team or prefer to rely on ours, we offer flexible front office solutions designed to renovate your front desk operations and elevate the patient experience. Our approach combines hands-on administrative training with proven workflows, ensuring your clinic runs smoothly and efficien

Whether you want to strengthen your existing front desk team or prefer to rely on ours, we offer flexible front office solutions designed to renovate your front desk operations and elevate the patient experience. Our approach combines hands-on administrative training with proven workflows, ensuring your clinic runs smoothly and efficiently from the first phone call to final payment.

We focus on modernizing front desk systems, improving communication, and training administrative staff to deliver professional, warm, and consistent support so every patient feels cared for from the moment they contact your practice.

Front Desk Renovation & Administrative Support Services include:

• Staff Training or Fully Managed Admin Support
  We can train your in-house administrative team or provide our own experienced staff to manage your front desk operations.
   
• Phone Management
  Answering phones with professionalism and warmth, ensuring patients feel welcomed, informed, and confident in your clinic.
   
• Patient Eligibility Verification
  Verifying insurance coverage and benefits before patients arrive for services or procedures to prevent billing surprises.
   
• Patient Registration
  Establishing patient accounts while meeting regulatory, financial, and clinical documentation requirements.
   
• Patient Documentation Follow-Up
  Proactively following up with patients to obtain missing forms or paperwork prior to their appointments.
   
• Patient Collections
  Accurately determining patient financial responsibility and collecting copays, coinsurance, and deductibles in a clear, respectful manner.